Meeting Room Control Systems by Simply AVS
Simple, Intelligent Control for Modern Meeting Spaces
Modern meeting rooms rely on a growing number of technologies — displays, cameras, audio systems, video conferencing platforms, lighting, blinds, and booking systems.
Without intelligent control, this complexity leads to delays, confusion, and poor user experiences.
At Simply AVS, we design and install advanced meeting room control systems that bring everything together into one simple, intuitive interface. Whether it’s a huddle room, boardroom, or multi-space enterprise environment, our control solutions make technology effortless to use.
What is a Meeting Room Control System?
A meeting room control system allows users to manage all room technology from a single interface, typically a touch panel, wall controller, or integrated software platform.
With one touch, users can:
- Start and join meetings
- Control displays and video sources
- Adjust audio levels
- Manage cameras and conferencing systems
- Operate lighting and blinds
- Activate room presets (e.g. “Presentation Mode” or “Video Call Mode”)
It replaces multiple remotes, apps, and manual setup steps with a seamless, guided experience.
Smarter Meetings Start with Smarter Control
Poorly managed technology is one of the biggest barriers to effective collaboration. Meeting room control systems remove that friction entirely.
Our solutions help organisations:
- Reduce meeting setup time
- Eliminate technical user errors
- Standardise room experiences across sites
- Improve adoption of meeting room technology
- Reduce IT support calls
- Enhance productivity and collaboration
We focus on making every room as simple to use as possible — regardless of complexity behind the scenes.
Core Meeting Room Control Technologies
Unified Touch Panel Control
A central touch interface gives users complete control of the room from a single device.
Typical functions include:
- One-touch meeting start/join
- Source selection (laptop, Teams, Zoom, wireless sharing)
- Volume and audio control
- Camera positioning and presets
- Lighting and shading control
Centralised Room Management
For IT and facilities teams, centralised dashboards provide full visibility and control across all meeting spaces.
Capabilities include:
- Remote system monitoring
- Firmware and software updates
- Usage analytics and reporting
- Standardised room configuration templates
- Fault detection and diagnostics
AV & Environmental Integration
Modern control systems go beyond AV — integrating with the wider building environment.
We connect:
- Audio visual systems
- Video conferencing platforms
- Lighting systems
- Motorised blinds
- HVAC and environmental controls
- Room booking systems
This creates a fully automated meeting experience.
Preset-Based Room Automation
Room presets allow users to instantly configure a space for different use cases.
Examples include:
- “Video Conference Mode”
- “Presentation Mode”
- “Training Mode”
- “Board Meeting Mode”
- “Audio Only Call Mode”
Each preset adjusts multiple systems at once, removing manual setup entirely.
Meeting Room Control for Every Environment
Huddle Rooms
Simple, one-touch systems designed for quick collaboration and ease of use.
- Minimal interface
- Preconfigured meeting settings
- Plug-and-play operation
Standard Meeting Rooms
Balanced control systems for everyday collaboration spaces.
- Touch panel control
- Video conferencing integration
- Wireless presentation support
- Lighting and audio control
Executive Boardrooms
High-end control systems designed for complex, multi-system environments.
- Dual or multi-display control
- Advanced audio DSP integration
- Camera tracking and presets
- Full environmental automation
- Custom user interfaces
Enterprise & Multi-Site Deployments
Standardised control systems deployed across multiple rooms and locations.
- Consistent user experience everywhere
- Centralised IT management
- Scalable templates for rapid rollout
- Remote diagnostics and support
Technologies We Work With
We integrate leading control and automation platforms, including:
- Crestron
- Extron
- Q-SYS
- AMX
- Logitech Room Solutions
- Microsoft Teams Rooms controllers
- Zoom Room controllers
We remain manufacturer-neutral, selecting the best platform for each project based on functionality, scalability, and budget.
Our Meeting Room Control Design Process
1. Consultation & Workflow Analysis
We assess how your teams use meeting spaces and identify pain points in existing systems.
2. System Design
We design a control architecture that simplifies operation while supporting all required technologies.
3. User Interface Design
We create intuitive touch interfaces tailored to your organisation and room types.
4. Installation & Configuration
Our engineers install and integrate all control hardware and connected systems.
5. Programming & Testing
We program automation, presets, and control logic, then rigorously test every function.
6. Training & Support
We provide user training and ongoing support to ensure long-term success.
Why Choose Simply AVS?
Simplicity First Design
We prioritise ease of use so anyone can walk into a room and start a meeting instantly.
Fully Integrated Systems
We unify AV, conferencing, lighting, and environmental systems into one seamless platform.
Consistency Across Spaces
We ensure a consistent user experience across all meeting rooms and locations.
Scalable Architecture
From single rooms to global enterprise rollouts, our systems scale with your organisation.
End-to-End Delivery
We manage everything from consultation and design through to installation, programming, and support.
Make Every Meeting Effortless
Meeting room control systems remove complexity and create a seamless user experience that improves productivity, reduces frustration, and increases technology adoption.
At Simply AVS, we design intelligent control solutions that make every meeting simple, reliable, and consistent.
Contact us today to discuss your meeting room control requirements.
Call us today on 01635 597044 or email sales@simplyavs.co.uk
Alternatively, please book a video call at a time convenient to you, or send us a message on the contact form below:
Need help?
Frequently Asked Questions
It allows users to control all meeting room technology — displays, audio, video conferencing, lighting, and more — from one simple interface.
Not always, but even small rooms benefit from simplified control and one-touch meeting start functionality.
Yes. We integrate fully with Microsoft Teams Rooms, Zoom Rooms, and other collaboration platforms.
Yes. We can integrate environmental systems including lighting, blinds, and HVAC where required.
Yes. We create scalable templates so you can deploy consistent systems across your entire organisation.
Absolutely. We can retrofit control systems into existing AV setups with minimal disruption.